Citizenship and immigration services form i9 1114 2016 n page 1 of 3 start here. The public may provide comments on the proposed changes for 60 days, until jan. Citizenship and immigration services uscis is at it again. List b identity document must contain a photograph. Employers will be allowed to continue using the 20 form until jan. Employers should continue to use this formwhich bears an edition date of march 8, 20until further notice. The instructions must be available, either in paper or electronically. Current edition of form i9, employment eligibility. Heres what you need to know about the new i9 form the. Citizenship and immigration services uscis published a notice of proposed changes to the form i9 in the federal register on november 24, 2015. The current version of the form i9 is set to expire on 33116. There is no associated filing fee for completing form i9.
A new hire completing i9 section 1 and identifying as alien authorized to work in the u. Uscis notes that despite the agencys continued efforts at improving both the form and the instructions, employers and employees continue to make numerous errors when filling out the form. Employers and certain agricultural recruiters and referrers for a fee. The publication of the notice initiated a 60 day public comment period that will remain open until january 25, 2015. The uscis news release announces the following changes in the new edition of the form i9. Citizenship and immigration services uscis confirmed that employers should continue using the current edition of the form i9, employment eligibility verification until further notice, despite the date of expiration noted on the form of march 31, 2016. The purpose of this form is to document that each new employee both citizen and noncitizen hired after november 6, 1986, is authorized to work in the united states. The public may comment on the proposed changes for 30 days, until april 27, 2016. New edition of form i9 111416 edition myattorneyusa.
Aila comments submitted on 12516 in response to the 112415 60 day notice of comment on revisions to the form i9, employment eligibility verification, and its accompanying instructions. Aila aila comments on proposed revisions to form i9. Employment eligibility verification department of homeland security u. The public has 60 days to provide comments from that point, until january 25, 2016. If the employer participates in everify, the individuals. The revisions to the form, if adopted, will provide significant assistance to employers and employees who complete the electronic pdf version of form i9. The current version of the i9 employment eligibility verification form will remain in use beyond its march 31, 2016 expiration date, uscis has announced. The instructions must be available during completion of this form. Uscis made minor changes to the form and its instructions. Requiring employers to still print out the electronic form and having employeesemployers handwrite. Employers are liable for errors in the completion of this form. Uscis published a notice in the federal register on november 24, 2015 to inform the public of proposed changes to the form i9.
Uscis is working on a proposed smart pdf version of form i9, with dropdown menus and detailed instructions embedded in hover text. Form i9 employment eligibility verifications cr meyer. Handbook for employers guidance for completing form i9. Per uscis, this current version of the form continues to be effective even after the office. January 25, 2016 laura dawkins, chief, regulatory coordination division. As you may have heard, on march 27, 2012 uscis published a new proposed form i9. On august 25, 2016, the federal office of management and budget omb approved a revised form i9. Comments on new proposed form i9 equifax insights blog. Employers may continue using the current version of form i9 with a revision date of 030820 n until january 22, 2017. Entering form i9 information new hire i9 section 1. The form i9 plus the acceptable document list and instructions.
The paperwork reduction act of 1995 requires a 60day and a 30day comment period for this form i9 extension. By january 22, 2017, employers must use only the new form i9. Employers must continue to use the current version of form i9 until the office of management and budget approves the proposed version and uscis posts it on its website. The updated form replaces a form that was issued in 20 and expired on march 31, 2016. Uscis proposes new changes to form i9 your resource for. Expired form i9 still in effect employers have until april 27 to comment on proposed changes to new form the current version of the form i9, the most fundamental tool hr professionals use to determine if applicants are eligible to work in the u. The i9 form shall be filled out at the time of hiring. What employers should know about the new smart form i9. Form i9 employment eligibility verification powerpoint. Uscis published a federal register notice pdf to invite public comments on our proposed extension of form i9 before it expires on aug. Many employers are unclear regarding the current guidance on the use of a pdf document to save completed i. Citizenship and immigration services form i9 11142016 n page 1 of 3 start here. Employers must use form i9 to verify the identity and employment.
After the 30day comment period ends, uscis will consider. The proposed rule would codify oscs longstanding interpretation that an employers request that an individual present specific documents for completion of form i9 violates the unfair immigrationrelated employment practice provision of section 24ba6 when the request was made because of national origin or citizenship status. Read instructions carefully before completingthis form. This date is found on the lower left hand corner of the form. An alien registration numberuscis number or form i94 admission number or foreign passport number to comply with the new proposed changes for the 2016 form i9. Citizenship and immigration services form i9 10212019 page 1 of 3 start here. The notices 60 day public comment period ended on january 25, 2016. Human resources department university of california, santa barbara 3101 student affairs and administrative services building saasb santa barbara, ca 931063160. On november 24, 2015, uscis published a notice in the federal register of proposed changes to the form i9. To view the proposed form and instructions, go to the form i9 notice at regulations. The instructions must be available, either in paper or electronically, during completion of this form. Qr code section 1 do not write in this spacean alien registration numberuscis number or form i starthere.
The public may provide comments to the uscis on the proposed changes to the form i9 until january 25, 2015. Proposed changes to form i9 sensenig law firms blog. That means that you may download it, or simply print out a blank copy to enter information by hand. Uscis seeks comments on proposed changes to form i9 uscis published a notice in the federal register on nov. Employers must complete form i9 to document verification of the identity and employment authorization of each new employee both citizen and noncitizen hired after november 6, 1986, to work in the united states. Since the current version of the form i9, employment eligibility verification, expired on march 31, 2016, employers have been awaiting a new, updated form.
Citizenship and immigration services uscis published a 30day notice in the federal register seeking public comment on proposed changes to form i9, employment eligibility verification. Uscis proposes new form i9 labor and employment legal. The posting is open to public comments through may 29, 2012. Separating the instructions from the form to bring the form in line with uscis practices. Certain features of form i9 that allow for data entry on personal computers may make the form appear to be more than two. Citizenship and immigration services form i9 11142016 n page 1 of 4 starthere.
Read all instructions carefully before completing this form. Employers, employees, recruiters and referrers for a fee limited to agricultural associations, agricultural employers, or farm labor. The form i9 must be completed for both citizens and noncitizens. In doing so, i strongly suggest that you receive periodic training on immigration compliance issues, especially since a new i9 form was introduced in 2016 and hr personnel change over time. Employers must retain the form i9 for a designated period and make it available for inspection by authorized government officers. It is illegal to discriminate against any workauthorized individual in hiring, discharge, recruitment or referral for a fee, or in the employment eligibility verification form i9 and everify process based on. The new version would allow employers to complete the form on their computer with some imbedded prompts assisting them in the completion of the form. In advance of the expiration, uscis has issued proposed changes to the form i9 for public comment. Citizenship and immigration services uscis recently released a new form i9 dated 11142016. Employers should begin using the new form immediately, but technically may continue using the current version of the form i9 dated 030820 until january 21, 2017. The new proposed form i9 is now a twopage form with section 1 on one page and sections 2 and 3 on a second page.
Verifying hire form i9 information onboarding manager. Read instructions carefully before completing this form. Uscis seeks comments on proposed changes to form i9. Citizenship and immigration services uscis has 90 days to update the form and must publish a revised form by. Citizenship and immigration services uscis form i9 omb no. Uscis proposes changes to form i9 used for employment. The public may provide comments on the proposed changes for 30 days, until april 27, 2016. The updated form includes changes that should make using both the paper and electronic versions more intuitive and easier to use. Many of the proposed changes on the new form are touted by uscis as being intended to help reduce technical errors and. Packet this is an pdf formatted document included in the hiring packet.
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